3 Reasons to Restrict Employee Computer Systems Access

Computer Systems Access

Every business needs to have a secure computer system. This prevents hackers from coming in an taking private and personal information. This includes everything from employee names and social security numbers to financial records and credit card numbers. Restricting access to computers, software, and certain documents can help a business protect itself.

Keep Systems Safer

Not every employee needs access to everything on a workplace’s computer systems. This isn’t because business owners can expect employees to sell company secrets. It’s much more likely that an employee will share data by accident by sending the wrong file or if they get hacked.

Even the most computer-savvy employees can be tricked by hackers. One of the most common ways an employee can be tricked by a hacker is through phishing. Phishing is when a hacker sends a message to someone else trying to “fish” for information. This is usually done through email. The Phisherman will pretend to be from a reputable person, like a client or customer, and ask for information.

If an employee does not know better and has access to personal files, then he or she may willingly give out information. This is usually not done by the employee in a hostile way, just naivety.

Delegate Tasks

When different employees have access to different parts of a business’s software and systems, it becomes easier to delegate tasks. This can be done manually or by using Cloud Infrastructure Entitlement Management. Either way, delegating tasks can help employees focus on one thing at a time. They also do not need to worry about someone else messing up their work.

When tasks are delegated manually, the boss/manager will need to assign an employee to a set computer software. This involves giving them permission to access the software on the computer or providing them with an account and password. This all depends on what website, app, or software is needed to get the job done. Once the permissions are granted, the employee can work on their assigned task.

Using CIEM can help to automatically delegate tasks. This gives the managers one less step to worry about. Once the tasks and accounts are assigned to the employees, the tasks can be completed just as though the tasks were assigned manually.

Improve Employee Productivity 

This reason has more to do with restricting access to certain websites and apps than computer software or other programs. A business’s IT department can work to block specific websites in order to improve employee productivity.

Some of the most commonly blocked websites on work computers are social media websites. Social media websites are a huge time-waster in the workplace.  According to Zippa, most employees spend from 15 minutes to 2 hours on social media at work every day. This wasted time adds up quickly.

However, it’s important to remember that some employees will need to be able to access social media to do their jobs right. Make sure social media sites are not blocked for communications managers, event planners, or anyone else who needs to connect with the public as a part of their job duties.

Even with all of these blocks and other safeguards, employees may still try to use social media apps on their phones. This is harder to prevent. Try to keep a close watch on your employees to make sure they are not slacking on the job. If the problem persists, consider implementing a phone policy for employees not on their break.

Using computers is necessary for most jobs these days, which is just part of the reason why it is so important to make sure employees know how to use the internet safely. Using the internet in a safe way can help companies to avoid getting taken advantage of by hackers. It can also help to save time when delegating tasks and blocking time-wasting sites. Managers should consider all of the reasons in this article to improve the way their employees use computers in the workplace.