Digital Gradebook: Why Schools Should Start Using Them

We are living in a world where almost everything is connected online. The age of digital transformation has taken over almost all industries around the world. Although there are some industries that tried to resist the changes brought about by technology, some industries, lie the educational sector, appear to be more welcoming of the digitization process. The educational sector appears to be experiencing disruption from fast-emerging online learning ideas and solutions. One of the fast-growing e-learning trends in the educational sector is the introduction and use of the digital gradebook. But what exactly is it and how do schools and academic institutions benefit from it? 


Digital Gradebooks: What Are They?

Digital gradebooks are becoming an increasingly popular online tool that has changed the way student assessments are done in schools and academic institutions. In essence, it is the online version of a physical gradebook. Digital gradebooks encourage parental involvement in schools by giving them instant access to information as well as transparent reporting concerning their children’s academic progress.

Modern digital gradebooks use web-based software that allow teachers, educators, students, and parents access to academic information. In addition, they are allowed to communicate and share information with each other, even about matters outside student’s grades, such as feedback, assignment details, downloading academic files, student and parent queries and more. Hence, it involves more than just recording grades. 

Below are some of the benefits schools, academic institutions, teachers, students and parents can get from digital gradebooks. 


Benefits of Digital Gradebooks for Teachers

Teaching comes with different challenges, starting with understanding the different learning needs of students, to working together with parents to monitor their children’s academic progress. It is no longer enough for teachers to know how to teach well. Teachers must be able to handle or manage large amounts of information all throughout the school year. Teachers are often overwhelmed with the amount of information coming in concerning their students’ grades, assignments, attendance, extracurricular activities, mental health, and even their lunch orders. Because teachers have to deal with all these things, they often end up having less time to focus on improving real teaching strategies. This is where digital gradebooks come into the picture and they have provided teachers great relief. 

Digital gradebooks have brought about many helpful innovations in teaching. With gradebooks, teachers no longer have to worry about looking after and protecting large volumes of student grading documents one-by-one. Gradebooks provide easily manageable solutions resulting to fast and efficient entry of grades. Teachers are also able to make notes for each grade they give. Once the grades are entered, this information is saved and protected without additional reinforcement. Digital gradebooks are mostly cloud-based, so every piece of information can be saved, evaluated, and retrieved at any given time. 

In addition, there is no more need for teachers to provide counseling to students for every assignment, nor do they have to share student performance with parents one-by-one. They no longer have to keep track of hundreds of unread emails every time. Because digital gradebooks let students have 24/7 access to their grades, activities, assignment notes, instructor feedback, and schedules, teachers do not have to respond or answer to queries regarding those anymore. Every information a student or their parent needs is already out there in the open. Imagine how much time teachers can save by not having to respond to each and every query about a student’s academic performance. 

After grading students’ assignments, teachers usually have to inform the students and school admins about the results. This can be quite exhausting and time-consuming on the part of the teachers. But a digital gradebook can help automate such tasks, so students and the school admins are regularly updated on any changes or progress. 

Digital gradebooks can make evaluation of grades, generating progress reports, and checking past information faster and a lot easier. Teachers no longer have to prepare handwritten reports to each student. Teachers are also able to create progress reports for numerous classes within minutes with the help of gradebooks. Because they don’t have to deal with a lot of queries from both students and teachers, teachers can have more free time to focus on improving their skills. 

Digital gradebooks provide an efficient means of two-way direct communication between students and teachers. Network administrators are available to keep the communication channels open 24/7.


Benefits of Digital Gradebooks for Students

In the same way that digital gradebooks allow teachers to do their job efficiently, they make lives easier for students as well. Gradebooks pave the way for a completely new learning experience for them. Aside from measuring different aspects of a student’s academic progress, gradebooks help students create their own goals, keep track of their progress, and analyze which areas they need to improve on. 

Apart from viewing their course grades, they also get to read feedback from their teachers and instructors. They can view this feedback any time. In addition, they can add notes to the assigned grades, so they can see where they went wrong, or which areas they need to focus more on. This will help them avoid making the same mistakes in the future. 

Students can also plan their work easily because the gradebook will include calendars where assignment due dates as well as dates for extracurricular activities are shown. 

Majority of digital gradebooks come with notification systems that inform students the minute their grades are updated. Students will be able to ask questions concerning their grades and obtain answers right away. They can also check the system for a list of current and upcoming assignments, and even download files and materials related to those. They can check instructor’s notes in the gradebooks as well. 

Research has shown that digital gradebooks improve student performance in terms of grades by 5 to 8%. 



As an educator, don’t shy away from the digital transformation that has taken over our world today. Technology isn’t at all bad—it’s here to make our lives easier. Don’t be afraid to switch to digital gradebooks when you can.  Many schools and educators have already started reaping the benefits of digital gradebooks. 

the authorABHIYAN
Abhiyan Chhetri is a cybersecurity journalist with a passion for covering latest happenings in cyber security and tech world. In addition to being the founder of this website, Abhiyan is also into gaming, reading and investigative journalism.

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