If you’re a senior executive in a company, you have an idea about the big responsibility that this position brings. There’s a lot of work to do and finding the time to manage your emails in between the busy schedule seems almost impossible. However, if you know the tips and tricks of email management then achieving an organized inbox isn’t that hard. The easiest way to an organized inbox is following the Inbox Zero method.
Inbox zero, a theory brought into existence by Merlin Mann, is an email management strategy. It aims to reduce the amount of time that we usually spend on email management. The ‘zero’ refers to the amount you spend in your inbox and not the number of emails you have.
Managing your emails can take up 28% (2.5 hours each day) of your workday which in turn can reduce productivity. Inbox Zero is a tried and tested method in which any employee, including a senior executive can obtain email management.
Why Inbox Zero is Important for Senior Executives –
The high number of emails that senior executives have to deal with every day is inevitable. Their job includes organizing and handling and this entails having to deal with a lot of emails every day. Apart from this, their schedule is also tightly stretched and
Automate your way to Inbox Zero within 1 minute
The traditional way to reach inbox zero was all about setting filters, using saved responses, creating different folders and much more as a part of email management. However, with technological innovations and smart solutions, now all we need is just a few clicks to set up your inbox rules.
- Quit Procrastinating: Even with inbox zero software
We are all victims of procrastination. A simple task that can be finished in a few minutes gets dragged on for a few days because we procrastinate. That is the first thing that we need to stop. You will need to commit some time to reflect and understand when you want to check your emails, how many times you want to check your inbox in a day, and what are the important keywords or email addresses that can surpass the software filters.
- Proper Email Management Tools
The best way to achieve Inbox Zero is to take the help of the right tools. There are several apps, plugins, and tools that you can use for this purpose. Choose one based on your work style, reduce your efforts, and maximize productivity and time management. However, the app you choose should be able to help you in all aspects of email management.
We recommend using Mailman, an email management app if you are a Gmail user. It is loved by thousands of users and has the simplest interface that truly serves its purpose. It has several favorable features like Do Not Disturb, Delivery Slot, VIP List, Block, and many more that makes email management seem effortless. The fact that the features help you save time, remove distractions and increase productivity is what makes it special.
- Discipline
Finally, it is about discipline. A tool is only as good as its user and its understanding of it. If you don’t discipline your mind and surpass the rules yourself, there isn’t much that any email management software can do.
Conclusion
Coming to the end of this article, we would like to conclude with the fact that time management is the main hurdle for senior executives. Their busy schedules and heavy responsibilities make it hard for them to keep a track of time. This is where email management comes to their rescue. It enables them to save a lot of their time which they can utilize by doing something productive, and the email management apps here make the whole process of Inbox Zero easier for them.
